Finding clarity in the cloud

There’s little doubt that the digital revolution has provided businesses with more opportunities than ever before.

However, technology has also placed a bewildering array of apps, tools and processes at our fingertips.

That can be off-putting for those businesses still to take advantage of “the cloud” – the virtual network of computer services accessed through the internet and providing infinite possibilities.

Thankfully, it is possible to find clarity in the cloud.

At Pierce, we work with businesses varying in size and sector so we understand that every business is different.

Having been previously offered a one-size-fits-all package, many local businesses I have spoken to have been reluctant to adopt the online approach.

Unlike some accountancy specialists, who only supply one option when it comes to cloud-based bookkeeping packages, we find the best fit for our clients from one of five suppliers: Xero, QBO (Quickbooks Online), FreeAgent, Kashfolw and SageOne.

Choosing the right package enables us to select a service that is tailored more specifically to businesses’ individual requirements.

Cloud accounting is already providing benefits for hundreds of Lancashire businesses that previously relied on office-based systems, including:

  • Streamlined processes: cloud accounting software can extract key information from bills, receipts and invoices and publish the data to your accountancy software.
  • Increased accuracy: eliminating the need for manual data entry reduces the risk of human error.
  • Convenience: systems can be accessed anywhere and anytime if you have an internet connection. This provides both businesses and employees with flexibility as you are no longer tied to an office.
  • Up-to-date: through cloud accountancy, you no longer have to update your computer or network. The system automatically updates in line with the latest regulations, so businesses can be rest assured that they are fully compliant.
  • Secure: cloud accountancy services have been designed to be highly secure, preventing the risk of data being breached.
  • Communication: the system allows continual communication between the business and their accountant. This means that any financial problems can be detected and prevented before they arise.

Technology is constantly evolving and my advice is to speak to an expert who will help you demystify cloud accounting, providing a clearer view of the difference it could make to your business.

Cloud Accounting Software

It seems such a short while since December 2014 when I last wrote an article about Cloud accounting software and now the question now is more likely to be when are you moving to the Cloud rather than if.

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Background

Over the last fifteen months Cloud Accounting Software has gained momentum and quite a number of our clients have taken the decision to move from the desktop accounting applications. Indeed here at Pierce we have also moved to the Cloud, both for our accounting software and all our Microsoft needs

There are obvious issues to take into account not least you need a good internet connection. Security, as always, is only as good as your password, but the Cloud is not really a mystery as you are probably already using the Cloud for banking, emails, social media etc.

Pierce online

Pierce have taken an independent approach to Cloud accounting software. Through a range of Cloud partners which cover a wide cross section of the market we can help you choose, setup and configure the best choice of software for your business. We are not tied in with one supplier.

All the Cloud accounting systems are capable of giving you up-to-date information at low cost.Bank feed, rules, and live reconciliation speed up the processing and give timely information.

Our online services team have been using the different software packages here at Pierce and so have a very good working knowledge of all of them.

We can help implement, train and give on-going support on what we feel are the five market leaders of Cloud accounting software:

Additional Package – Receiptbank

We also help train our clients to use ReceiptBank which allows you to scan in all your purchase invoices and it learns which VAT rate is applicable and the correct nominal code to which it should be allocated. There is no duplication as these purchases are then posted into the appropriate accounting package. One of the greatest benefits of this is being able to drill down in the software and view the scan of the original invoice rather than searching in paper files.

When to make the move?

Maybe the time is right for you now or shortly before you current software is due for renewal it may well be worth thinking, is it time for a change? Anyone with a laptop and access to the internet can take advantage of the Cloud and we are here ready to help you make that change.

For more information contact Margaret Scott on 01254 688100.